Privacy Policy & GDPR Compliance

Who we are

This website is owned and managed by:
The Embassy of Finland, JAPAN.
3-5-39, Minami-Azabu,
Minato-ku,
Tokyo 106-8561
JAPAN
Ph. 81-3-5447 6000
press.tok@formin.fi
Our website address is: https://www.japanfinland100.jp

What personal data we collect and why we collect it

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Logo Application Form

We collect the information in our logo application form in order to assess whether your usage of the Anniversary Logo is in accordance with the 100 year anniversary concept, whether there is a connection to Finland and in order to help us promote your event or project online. If you have opted-in to allow us to promote your event we may choose to do so on this website and on various social media outlets at the Embassy’s discretion.

Cookies

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We may retain IP address information of our visitor traffic in order to analyze usage patterns and improve our service.

Who we share your data with

Any data you submit to the site, other than information for the purpose of promoting and event or project, is accessible by the administrators of the website. We do not share your information with any parties for marketing purposes.

How long we retain your data

For users that register on our website,  we store the name and contact information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. We retain the information until (if) you tell us to remove it.

What rights you have over your data

If you have an account on this site, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

We do not share your data with any parties except those mentioned above.

How we protect your data

We protect customer data by using SSL/HTTPS throughout our site. This encrypts our user communications with the servers so personally identifiable information is never captured by third parties without authorization.